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Administrative Assistant

  • $0.00
  • Virden

Job: Administrative Assistant

Company: Southwest Safety Consulting

Location: Virden, MB

Job Type: Full-time or Part-time (please state your preference in the application)

About Us:

At Southwest Safety Consulting, we provide expertise and training in health, safety, and environmental practices. Our services include risk assessments, compliance with safety regulations, training programs, and consultancy aimed at improving workplace safety standards across various sectors, including oil and gas, construction, and manufacturing. We pride ourselves on fostering a work-life balance and giving back to our community as a small business. Currently, we are engaged in a significant pilot project in the education sector, serving clients with a 365-business approach to managing their health and safety programs. This approach helps build strong, ongoing relationships with clients, as they can rely on the company for consistent support and guidance.

Position Overview:

We are seeking a motivated and experienced Administrative Assistant to join our team. The ideal candidate will possess prior on-the-job experience or relevant education in administration, with a solid understanding of safety protocols such as the hierarchy of controls, hazard assessments, incident reporting, and workplace inspections. The Administrative Assistant will work in the background and report directly to the HSE Manager.

Key Responsibilities:

  • Provide administrative support to the team, ensuring smooth operations.
  • Assist with safety compliance documentation and reporting.
  • Manage digital files using Microsoft Word, Google Docs, Dropbox, and other relevant programs.
  • Experience in additional programs that will be used daily (such as Site Docs, ISNet World, Comply Works, Avetta, and 8AM Solutions) will be seen as an asset.
  • Exhibit strong critical thinking skills with an emphasis on problem-solving.
  • Maintain a keen eye for detail, ensuring all documents are accurately proofread and free of errors.
  • Welcome opportunities for upgrading skills and learning as the job progresses.
  • Perform generic administrative duties, including scheduling meetings, managing correspondence, and organizing files.
  • Demonstrate professionalism and punctuality, taking ownership for mistakes made and asking questions when clarification is needed.
  • Be a team player who can also work well independently.
  • Possess the ability to work effectively under tight deadlines and pressures.

Qualifications:

  • Previous experience in an administrative role or relevant education in administration.
  • Knowledge of safety protocols and practices is essential.
  • Proficient in Microsoft Word, Google Docs, and Dropbox.
  • Strong organizational and communication skills.
  • Health and Safety will be considered an advantage.

Working Conditions:

  • Flexible scheduling from June to September, with 50% hybrid work options during summer months.
  • Flexible scheduling and hybrid work options may be available after one year. This will be reviewed pending the right person, performance review, and experience held.

Application Process:

To apply, please email resumes to southwestsafetyconsulting@gmail.com

All applications must include:

  • Three references (contact will only be made with your permission).
  • Any relevant certifications uploaded with the initial submission; failure to do so will result in your application being treated as if you do not have the pre mentioned training.
  • Expected rate of pay; applications will not be considered without this information.
  • Indicate your preference for part-time or full-time work in your application.

Interview Process:

  • The interview process will include an in-person interview where candidates will have the opportunity to meet the team and discuss their qualifications.
  • Candidates will also be required to complete a case study that puts their listed experience to the test, assessing their problem-solving and critical thinking skills in a practical scenario.

Position Open Until Filled 

www.southwestsafetyconsulting.com


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ABOUT EMPLOYER

Southwest Safety Consulting

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1162 views
Posted Tuesday, January 28, 12:14 PM
Expires in 11 days (Friday, February 28)


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