Office Coordinator - Part-Time
Brandon Downtown BIZ
20 hours/week | $20/hour | Monday to Friday 10:00 am to 2:00 pm. | In-office
This doesn't happen very often... We're hiring!
Brandon Downtown BIZ is looking for a friendly, organized, and reliable Office Coordinator to join our small team. This is a varied, hands-on role that combines three main areas: reception and member service, office administration, and website/social media communications.
If you enjoy variety, working with people, staying organized and being part of the fun projects, events and initiatives happening in downtown Brandon, this could be a great fit!
Responsibilities
Reception & Member Service
- Welcome visitors and respond to phone, email, and in-person inquiries.
- Provide friendly and responsive service to BIZ members, downtown businesses, and the public.
- Maintain a welcoming, professional, and organized office environment.
- Direct inquiries to the Executive Director or appropriate resources when needed.
Office Administration
- Maintain member records, databases, contact lists and organizational files.
- Assist with membership renewals, invoicing and distribution of member materials.
- Process invoices, payments and receipts using QuickBooks.
- Assist with data entry, document preparation, tracking and administrative follow-up.
- Provide administrative support for BIZ programs, events, grants, meetings, and initiatives.
Website & Social Media
- Update the BIZ website, including downtown event listings and other information.
- Create and schedule routine social media content, including This Week Downtown posts and BIZ updates.
- Monitor social media messages and inquiries.
- Assist with newsletters, member communications and promotional materials.
- Help promote downtown Brandon businesses, events, programs and initiatives.
What We're Looking For
Our ideal candidate is:
- Friendly, professional, and comfortable working with the public.
- Reliable and able to consistently maintain scheduled office hours.
- Organized, detail-oriented, and able to manage multiple types of tasks.
- Comfortable working independently as part of a small team.
- A strong written and verbal communicator.
- Comfortable with technology, social media, and learning new digital platforms.
- Someone who enjoys variety and is willing to jump in where needed.
Qualifications
- Previous experience in administration, reception, customer service, communications or a related role is an asset.
- Experience with QuickBooks, social media platforms, website content management and Microsoft Office Suite is also an asset.
- Post-secondary education in office administration, business, communications or a related field is welcome but not required. We value relevant experience, reliability, aptitude, and a willingness to learn.
- Valid driver's license.
Hours & Compensation
- 20 hours per week
- Monday to Friday, 10:00 am to 2:00 pm.
- $20/hour
- In-office position in Downtown Brandon
- Occasional assistance with BIZ events or activities outside regular office hours may be requested with advance notice.
Why Work With the BIZ?
We're a small team doing a lot of fun and meaningful work in our community. You'll have the opportunity to get involved in a wide variety of projects, meet and work with downtown businesses and community partners, and see the direct impact of your work.
No two days are exactly the same and you'll have a front-row seat to all the things happening in downtown Brandon!
Advertisement
ABOUT EMPLOYER
Brandon Downtown BIZ
Ad Stats
86 views
Posted 52 minutes ago
Expires in 31 days (Friday, October 30)