Administrative Assistant Wanted
Part-Time (2-3 days per week)
Competitive hourly wage based on experience.
We are a growing HVAC company dedicated to providing exceptional heating, ventilation, and air conditioning services to commercial customers. We pride ourselves on professionalism, customer service, and quality workmanship.
We are seeking a dependable, organized, and detail-oriented Administrative Assistant to support our daily office operations. The ideal candidate will be comfortable managing multiple tasks, communicating with customers, and helping keep our business running smoothly.
Responsibilities include:
* Answer incoming phone calls and respond to customer inquiries
* Schedule service appointments and coordinate technician dispatching
* Manage emails and maintain customer records
* Prepare invoices, process payments, and assist with basic bookkeeping
* Enter and update data accurately in company software
* File and organize office documents
* Follow up with customers regarding appointments and service completion
* Assist with inventory ordering and office supply management
* Provide general administrative support to management as needed
Qualifications:
- Previous administrative or office experience preferred
- Strong organizational and multitasking skills
- Fluent English communication both verbal & written
- Proficiency with Microsoft Office (Word, Excel, Outlook)
- Experience with QuickBooks is an asset
- Ability to work independently and maintain confidentiality
- Friendly, professional customer service skills
We offer a flexible part-time schedule with a supportive and friendly working environment. Along with competitive compensation there will be opportunities to grow within the company.
Please submit your resume and a brief cover letter outlining your experience and availability to Lori.McGorman@4seasonsmechanical.com
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
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Four Seasons Mechanical
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Posted 3 hours ago
Expires in 30 days (Thursday, August 13)